CASE 02 / FINANCE OPERATIONS
Invoices move forward. Exceptions stay visible.
Structured extraction and a deliberate approval boundary for the things that affect money.
Fictional example · Illustrative workflow and figures · No measured client result is claimed.
- ENGAGEMENT STATUS
- Design example
- THE CONTRIBUTION
- Review rules · exception handling · evidence model
- OBSERVATION / VOLUME
- See the volume assumptions below
01 / THE SITUATION
Make the work
easier to follow.
This fictional invoice-intake example takes attachments out of a shared inbox and turns them into a reviewable register. It drafts records. A person checks the extracted values and authorizes any downstream financial action.
02 / WHAT CHANGES
A different kind of handoff.
Before
- Download attachments from a shared inbox
- Re-key supplier, currency, and total
- Find a reviewer in a message thread
- Search the inbox again during reconciliation
After
- Store the original with a reference ID
- Extract into a validated record
- Route uncertain or duplicate entries for review
- Export only approved records with their audit trail
03 / BOUNDARIES & RECOVERY
The important decisions
stay with people.
Who owns the decision?
Finance reviews the supplier, amount, and duplicate warning. This demonstration does not execute payments or create live accounting entries.
When something does not fit
A missing currency or mismatched line-item sum stops processing. A suspected duplicate is held rather than silently merged. Provider failure leaves the original available for manual work.
A DESIGN DECISIONUse deterministic amount checks after extraction. A confident-looking AI response should not be the only check on a financial record.
04 / EVIDENCE & ASSUMPTIONS
Numbers with context.
- Measurement type
- Fictional review design
- Input set
- Illustrative invoice records
- Checkpoints
- Schema · totals · human sign-off
- Claim boundary
- No accuracy or savings claim
No observed performance is claimed. Before measuring time saved, include reviewer effort, corrections, software costs, and exception handling.
Authored review scenario. No measured financial outcome.
What this does not establish
Extraction quality varies with document format and language. Accounting, privacy, and retention requirements need review for the actual business.
05 / THE HANDOVER
Built to leave
in good hands.
- Field-level validation rules
- Reviewer and escalation ownership
- Retention and access checklist
- Original-to-record reconciliation guide
In an actual engagement, acceptance criteria, account access, support coverage, and responsibilities are agreed before delivery.
Case summary
This fictional invoice-intake example takes attachments out of a shared inbox and turns them into a reviewable register. It drafts records. A person checks the extracted values and authorizes any downstream financial action.
Ownership
Finance reviews the supplier, amount, and duplicate warning. This demonstration does not execute payments or create live accounting entries.
Recovery
A missing currency or mismatched line-item sum stops processing. A suspected duplicate is held rather than silently merged. Provider failure leaves the original available for manual work.
Evidence and limitations
No observed performance is claimed. Before measuring time saved, include reviewer effort, corrections, software costs, and exception handling.
Extraction quality varies with document format and language. Accounting, privacy, and retention requirements need review for the actual business.
Fictional example. Replace with your own evidence.
Inspect the inputs, deliverables, and acceptance criteria for work like this.